In response to the COVID-19 pandemic, and being deemed “essential business” by the governor of the state of Florida, we want to assure you, our loyal customers, that Pro Movers Miami has, and always will,put the safety of our team and that of our customers first and foremost. We are committed to following all best practices and guidelines for sanitation and for cleanliness, and are taking all of the necessary precautions as we proceed to service your move. To that end, extensive measures are being taken wherever possible to combat the spread of this virus, while still being safe and efficient as we continue to provide you with the first-class, five star moving experience that you have come to expect of us. Here are some of the proactive measures we’ve implemented and will continue to implement:

  • All estimates are being provided over the phone, virtually, on-line or via email until further notice.
  • Pre-move wellness checks for both our customers and our crew members, where all will be asked to advise us if you feel ill or suspect exposure to the virus. For our movers it would be mandatory that they stay home, and for our customers, moving services can be rescheduled, postponed or cancelled to mitigate risk, should that be necessary.
  • Our crews are equipped with gloves, disinfectant sprays/wipes and hand sanitizer for your protection and theirs.
  • We have put into effect social distancing measures, and although we have always valued the professionalism and respect that comes along with a good introductory handshake and a departing thank you, we ask for your understanding that for the safety and well-being of everyone, there’ll be no handshake or touching of any kind.
  • Upon arrival, our crew will still introduce themselves, walk through the home with appropriate social distance, begin to protect the home with all safeguards like floor runners, and door jams (as they always do), but in addition we ask you now (with all due respect), to please give them the appropriate space they need to safely and efficiently service your move and allow them space to do their job.
  • When available and appropriate, open doorways and windows to increase air circulation and ventilation.
  • We are also taking measures to sanitize the cabs and boxes of our trucks, as well as all blankets, pads, tools and equipment after each and every move to reduce any risk of cross-contamination.
  • It is our hope and our expectation that you will take the same precautionary measures that we are taking, and that will also sanitize and wipe down any and all exposed surfaces and furniture prior to our arrival. Anything that you can do to help keep our working conditions safe and sanitary for our men, is equally appreciated.
  • Owners / office staff will be working around the clock from home with complete access for our team and our customers via phone, email and text.

Again, thank you for choosing Pro Movers Miami, it is our sincere pleasure to serve you. Our Promise to you, and no matter what circumstances, is to continue to deliver the 5 stars moving service that our customers depend on. Should you need to reach us directly, please feel free, Text is always the quickest, and we are literally her for you 24/7.

Thank you, be well and stay healthy!

How to keep your business running while moving

Whoever tried to move a business before can confirm that this is not an easy task at all. As a matter of fact, it is one of the hardest relocations in the moving business. Simply because there is a delicate matter of business that must be running, preferably with zero downtime while all the assets are being relocated. Some businesses can put everything on hold for one day, while others can’t afford such leisure. Nevertheless, the point is to keep your business running while moving and the only way to do it is to create a flawless moving plan. We know how to do it and with the help of your local commercial movers Miami, you will manage to do it too. Let’s take a look.

two women surrounded by moving boxes
Your business is in dire need of moving assistance. Ensure you have a professional moving company hired for the job.

Professional moving assistance is of utter importance

No matter what kind of business you are running, you can’t relocate it without professional movers Miami. Yes, if you have a small business that can fit in your personal vehicle then you are probably not reading this at all. But for any other fairly larger business, a sizeable moving vehicle and professional moving experts are required. Not to mention all the adequate packing materials, moving services, tools, safety measures, and much more. Hence, you must figure out the moving date as soon as possible and start searching for movers.

The larger your relocation project is, the more time you need to organize everything. And as you know, your movers need time as well to book such a service and organize as well. If you want one of the best prestigious companies that are usually booked months in advance, you must give them a call right away to check the availability and start from there. Corporations organize relocations from six months up to a year in advance. Smaller moves can be organized in a couple of months. Therefore, inspect your assets, budget, check your calendar, and start searching for movers.

The moving plan must be flawless to keep your business running while moving

Your moving company will provide moving services and assist with many things. But what will play a vital role in the whole story is your moving plan and the way you prepare for the relocation. Even if you hire the best luxury moving company in the state, it wouldn’t matter if you handle your preparations poorly. You must cover your budget, legalities, moving-related documents, moving checklist, inventory list, and ensure to keep your business running while moving. All those tasks fall onto you and your coworkers. Now, the moving company can assist to make it all a bit easier.

For example, they can bring all the materials, pack you completely, help you disassemble furniture, and more. Basically, movers can speed up the process if you allow them to, but they can’t organize your internal affairs. Hence, you must do it well before you engage your company and get this show on the road.

seek help from your coworkers to keep your business running while moving
You must spread tasks among your coworkers if you want to speed up the process.

Spread tasks among your coworkers to keep your business running while moving

To keep your entire moving project organized and up to date, you should spread tasks among your coworkers. Depending on the size and on the way your organization works, you should appoint your team leaders and trusted officials to spread tasks down the ladder to other workers within the team. Also, you must assemble an email with all the information regarding the relocation and toss it out to the whole team. Moreover, you must do the same for all your business partners, associates, 3r party vendors, and everyone that is involved in your business machinery. This way everyone will know about this change and the role they have in it.

Obtain packing supplies on time

One of the important stages that can slow you down if neglected is the packing process. Actually the packing logistics and the packing supplies. So, you must obtain all the packing materials on time and in appropriate quantities. And there are several ways to do it. You can order everything online, purchase at one of the hardware stores, or at the nearest home depot. Or you can purchase everything from your office movers Miami. Your choice entirely. Just make sure you obtain the following:

  • Cardboard boxes and plastic bins.
  • Packing tape.
  • Blister packs.
  • Labels.
  • Styrofoam and packing peanuts.
  • Corner pads.

You should consult with your moving company on the number of materials required. If there is a need for additional materials or special tools, they will advise and you can revise your moving plan and make the final decision. Just make sure to have all the materials on hand when you begin the packing process.

a person packing for moving
You will need all kinds of various packing materials and moving supplies. Ensure you order everything on time.

Packing plan

Ok, you have already informed all your employees about the relocation and you will keep your business running while moving. Now it is time to pack and get ready for the relocation. This process shouldn’t interfere with the everyday process if you do it in stages. You can’t unplug all your systems and simply start packing because that will slow down or even shut down your business completely. Therefore, cover packing in stages and relocate in at least two waves. This way you’ll have a contingency plan and one team that will start working in your new building with all systems up and running while others can shut everything down in your old building before they fil the switch for the last time.

As for the packing, use the standard method like you would for any household relocation. You can use plastic wrap when moving furniture to protect it from scratching and bumps. Place all smaller items and miscellaneous items in cardboard boxes. And all IT equipment and electronics should go into their manufacturer’s boxes if you still have them. If not, use carton boxes or plastic bins. Label each box adequately and use adhesive tape to keep it all nicely closed down. Repeat this process for each box and you are good to go.

And now you know how to keep your business running while moving. If you apply this method, you should have zero downtime no matter what business you are running. Although some businesses simply must shut down due to the nature of the business, that is situational and optional. Hopefully, this guide was applicable to your situation and you will manage to use it to create a successful office moving plan. Good luck.