How to keep your business running while moving
Whoever tried to move a business before can confirm that this is not an easy task at all. As a matter of fact, it is one of the hardest relocations in the moving business. Simply because there is a delicate matter of business that must be running, preferably with zero downtime while all the assets are being relocated. Some businesses can put everything on hold for one day, while others can’t afford such leisure. Nevertheless, the point is to keep your business running while moving and the only way to do it is to create a flawless moving plan. We know how to do it and with the help of your local commercial movers Miami, you will manage to do it too. Let’s take a look.
Professional moving assistance is of utter importance
No matter what kind of business you are running, you can’t relocate it without professional movers Miami. Yes, if you have a small business that can fit in your personal vehicle then you are probably not reading this at all. But for any other fairly larger business, a sizeable moving vehicle and professional moving experts are required. Not to mention all the adequate packing materials, moving services, tools, safety measures, and much more. Hence, you must figure out the moving date as soon as possible and start searching for movers.
The larger your relocation project is, the more time you need to organize everything. And as you know, your movers need time as well to book such a service and organize as well. If you want one of the best prestigious companies that are usually booked months in advance, you must give them a call right away to check the availability and start from there. Corporations organize relocations from six months up to a year in advance. Smaller moves can be organized in a couple of months. Therefore, inspect your assets, budget, check your calendar, and start searching for movers.
The moving plan must be flawless to keep your business running while moving
Your moving company will provide moving services and assist with many things. But what will play a vital role in the whole story is your moving plan and the way you prepare for the relocation. Even if you hire the best luxury moving company in the state, it wouldn’t matter if you handle your preparations poorly. You must cover your budget, legalities, moving-related documents, moving checklist, inventory list, and ensure to keep your business running while moving. All those tasks fall onto you and your coworkers. Now, the moving company can assist to make it all a bit easier.
For example, they can bring all the materials, pack you completely, help you disassemble furniture, and more. Basically, movers can speed up the process if you allow them to, but they can’t organize your internal affairs. Hence, you must do it well before you engage your company and get this show on the road.
Spread tasks among your coworkers to keep your business running while moving
To keep your entire moving project organized and up to date, you should spread tasks among your coworkers. Depending on the size and on the way your organization works, you should appoint your team leaders and trusted officials to spread tasks down the ladder to other workers within the team. Also, you must assemble an email with all the information regarding the relocation and toss it out to the whole team. Moreover, you must do the same for all your business partners, associates, 3r party vendors, and everyone that is involved in your business machinery. This way everyone will know about this change and the role they have in it.
Obtain packing supplies on time
One of the important stages that can slow you down if neglected is the packing process. Actually the packing logistics and the packing supplies. So, you must obtain all the packing materials on time and in appropriate quantities. And there are several ways to do it. You can order everything online, purchase at one of the hardware stores, or at the nearest home depot. Or you can purchase everything from your office movers Miami. Your choice entirely. Just make sure you obtain the following:
- Cardboard boxes and plastic bins.
- Packing tape.
- Blister packs.
- Styrofoam and packing peanuts.
- Corner pads.
You should consult with your moving company on the number of materials required. If there is a need for additional materials or special tools, they will advise and you can revise your moving plan and make the final decision. Just make sure to have all the materials on hand when you begin the packing process.
Ok, you have already informed all your employees about the relocation and you will keep your business running while moving. Now it is time to pack and get ready for the relocation. This process shouldn’t interfere with the everyday process if you do it in stages. You can’t unplug all your systems and simply start packing because that will slow down or even shut down your business completely. Therefore, cover packing in stages and relocate in at least two waves. This way you’ll have a contingency plan and one team that will start working in your new building with all systems up and running while others can shut everything down in your old building before they fil the switch for the last time.
As for the packing, use the standard method like you would for any household relocation. You can use plastic wrap when moving furniture to protect it from scratching and bumps. Place all smaller items and miscellaneous items in cardboard boxes. And all IT equipment and electronics should go into their manufacturer’s boxes if you still have them. If not, use carton boxes or plastic bins. Label each box adequately and use adhesive tape to keep it all nicely closed down. Repeat this process for each box and you are good to go.
And now you know how to keep your business running while moving. If you apply this method, you should have zero downtime no matter what business you are running. Although some businesses simply must shut down due to the nature of the business, that is situational and optional. Hopefully, this guide was applicable to your situation and you will manage to use it to create a successful office moving plan. Good luck.